Quick Guide to Using Skype Room Systems

These instructions will apply to conference rooms that have the new Skype Room Systems installed in them. This currently includes: STP - Upstairs Conference Room, STP - Downstairs Conference Room, and RAP - Rapid City Conference Room.

Join a Scheduled Meeting

Please ensure that the conference room is reserved with a Skype Meeting in advance. See reverse side for directions.

On the touchscreen console, find your meeting and tap Join.

Start an Unscheduled Meeting

You can start a new meeting from the touchscreen console in your meeting room.

On the touchscreen console, tap New Meeting.
In the Find someone or dial a number box, enter the names of the people you want to invite, and then tap Invite.
After all of the participants that you want to invite are on the Participants list, select Invite. Your call will begin automatically.

Presenting Laptop Screen to TV

Sharing content to the TV screen using Skype Room Systems requires a computer.

To share your screen within the room only, select the Present button on the home screen.

To share your screen within a Skype Meeting, select the Present button after joining the Skype meeting on the dock.
Then Connect a Barco USB Buttonto your laptop and follow the on-screen instructions to share. Open the Clickshare folder, run the ClickShare_for_Windows Program and then Push the USB Button.

Manage the Microphone, Speakers, and Camera

Please note - the speaker and microphone for the system are built into the ceiling of the room and are automatically live.

The buttons at the bottom of the call screen will allow you to toggle the video camera and microphone on and off. When the symbols are crossed out, the feature is turned off.
You can adjust the volume of the speakers with the volume slider in the lower right corner of the screen.

Manage the Screen Layout

At the bottom of the meeting window, tap the Layout button.
Choose the room display view you want to use: Gallery, Content and Gallery, or Content.

Make a Phone Call

On the touchscreen Console, tap Dial Pad.
Use the keypad to dial the telephone number, and then tap Call.

Use Outlook to Reserve a Room for Skype Meeting

Open Outlook and go to your calendar.
On the Home tab, in the Skype Meeting section, click New Skype Meeting.
On the Location selection, click the Rooms button.
Choose the appropriate conference room from the list available.
To have a PowerPoint file available on the console for the meeting, add the files to the meeting invitation. On the Insert tab, click Attach File.